Important – All MKI group meetings should be held virtually until further notice. MKI common spaces cannot be reserved at this time as group meetings cannot be held indoors.  Any groups planning to hold meetings outside on campus, must get prior approval and meet all MKI/MIT COVID regulations and policies.  Any questions, contact Jack or Brian.

In addition to Marlar Lounge, MKI has four conference rooms for the MKI community to reserve for meetings and one visitor’s office for short-term visitors.  You can view availability on the Google calendar accompanying each room below. For questions or to reserve these conference rooms, contact Debbie (secondary contact Thea).  Please note: some standing events (brown bag lunch talks, astrophysics colloquia, journal club) are scheduled year round as placeholders.  If you have a question about a particular date, please email Debbie and copy Thea on your message.

Marlar Lounge (37-252)

Description Availability

Seating capacity: 75 (42 stacking chairs at the front of the room; 33 upholstered chairs at the back)

Amenities:

  • podium, ceiling-mounted LCD projector and screen, blackboard, monitor, lapel microphone and sound system
  • 1 large conference table – 4′ x 10′
  • 8 classroom tables – 2′ x 5′
  • 5 coffee tables, 4 small side tables
  • kitchen

6th Floor Conference Room (37-656)

Description Availability

Seating capacity: 18 chairs (best suited for meetings no larger than 10-12 people due to the configuration of the conference table)

Amenities:

  • ceiling-mounted LCD projector and screen
  • white board
  • phone
  • kitchen

5th Floor Conference Room (37-576)

Description Availability

Seating capacity: 7 chairs

Amenities:

  • ceiling-mounted LCD projector and screen
  • white board
  • VOIP conference phone

4th Floor TESS SOC Conference Room (37-438B)

Description Availability

Seating capacity: 11-12 chairs around a large conference table with 5 additional chairs around the room

Amenities:

  • 2 wall-mounted double monitors
  • 2 glass boards
  • VOIP conference phone

1st Floor Meeting Room (37-187)

Description Availability

Seating capacity: 50 stacking chairs with 1 large table and 3 classroom tables

Amenities:

  • AV cart
  • LCD projector available for sign out (cabinet outside 37-276)

6th Floor Visitor’s Office (37-664F)

Important: please refer to MIT’s Campus Visit Policy Announcement The Visitor’s Office has 3 desks for use by our brown bag and colloquium speakers and short term visitors (3-day stay). Please refer to the section on Visitors on the HR page prior to inviting someone to visit MKI and well in advance of your visitor’s arrival. Note: The director’s office should be informed of any visitors who will be at MKI for more than 3 days. Please send an email to Jacqueline Hewitt (copy Debbie Meinbresse) indicating your visitor’s name, dates of visit, home institution, and reason for visit. Note: If you are hosting a visitor for more than 5 days, or an international visitor for any period of time, Danielle Noonan should also be copied so an MIT appointment can be processed. Visitors can be directed to the MKI “visitors–this week” page for information on places to stay. A loaner set of keys to the Visitor’s Office is available from Thea (37-664L; 617-253-3718) or Debbie (37-241; 617-253-1456)

Reserving Other Spaces on Campus

Registrar’s Office Space

Classroom Inventory

Non-classroom List

CAC Space (Campus Activities Complex)

CAC Facilities

Event Planning Guide